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Estimator - Estimating

JOB TITLE: Estimator

REPORTS TO: Estimating Manager

ASSOCIATED RELATIONSHIPS WITH:
Estimating Coordinator, Sales Associates, Sales Coordinators

JOB SUMMARY: The primary responsibility of the Estimator is to review bid documents and provide an accurate quantitative take-off of the material and/or work required to complete a project based on documents provided by the client.

JOB DUTIES AND RESPONSIBILITIES:

• Review all documentation and identify project specific requirements.
  • Identify labor, material, and time requirements by studying proposals and related documents
  • Resolves discrepancies by collecting and analyzing data.
  • Measurements and identifying details of plans by reviewing floor by floor and with a totals summary on Callidus Software.
  • Issue requests for information (RFI) when required.
  • Ensure all RFI’s are clarified and checked.
  • Seek clarification from the client for all questions.
  • Maintains cost data base by entering and backing up data.
  • Check for specific project requirements: alternates, overtime, deliveries, phasing.
  • Label transitions of all phases of projects.
  • Present and provide all documentation required by Sales team accurately with a reliable quote.
  • Hand off physical folder to Sales Coordinator or Sales Associate and update the status within the Bid Log.
  • Check addendums / revisions as required.
  • Re-measure and save accordingly.
  • If there is no change, advise the Sales Associates and Sales Coordinator why there is no change.
  • If there is a change, detail the deducts / adds on the plan using Blue Beam.
  • Save the updated documents in the appropriate folder and move the old documents to the archives.
  • Update the status of the bid in the Bid Log
  • Print new plans and give these to the Sales Coordinator or Sales Associate.
  • Complete seam layouts as directed by Sales Coordinator.
  • Ensure all plans are saved correctly and are clear for hand over to Project Management as directed by Sales Coordinator.

SKILLS REQUIRED
• Attention to detail.
• Knowledge and at least 3 years of working with Callidus software.
• Excellent organizational and analytical skills.
• Ability to work under pressure while handling multiple tasks in a fast-paced environment.
• Excellent team player with ability to coordinate activities with various departments.
• Desire to make continued improvements to existing processes.
• Excellent communication skills.
• Ability to read and understand construction documents, including plans, specifications, and contracts.
• Knowledge and at least 3 years of experience working with Callidus software.
• Working knowledge of Microsoft Windows based computer systems including MS Office suite and FileMaker.
• Knowledge of Bluebeam editing a plus.
• A desire to contribute and succeed.

Senior Accountant/Assistant Controller - Accounting

Showroom & Sales Coordinator

JOB SUMMARY:
The Showroom and Sales Coordinator’s primary responsibility is to provide administrative
support to the Account Executives and Sales Project Managers while maintaining daily
showroom and material library operations.
JOB DUTIES AND RESPONSIBILITIES:
Administrative Project Support
• Maintain project information within the CRM management system (Cosential).
• Enter Invitation To Bid’s (ITB’s) when required.
• Retrieve all documents from the shared file system (Sharepoint) and MERF prepared by
the estimator.
• Maintain all documents located within Sharepoint.
• Maintain accurate project information on the MERF.
• Verify, request, and document all project information for pricing.
• Save all correspondence within the Sharepoint project folder.
• Prepare sample submittals and send to client for approval.
• Maintain project information within Sharepoint and in the Big Board file.
• Prepare and submit purchase orders.
• Prepare project Close Out’s.
• Compile LEED project information.
Showroom Duties
• Answer office phones.
• Answer office front door.
• Assist customers and prepare customer presentations in the office.
• Maintain and order office and copier supplies.
• Process office shipping and receiving of materials and samples.
• Manage and maintain the materials library.
• Manage and maintain the submittal storage.
• Schedule and coordinate vendor presentations, meetings, and library updates.
• Maintain the cleanliness of the showroom, including the kitchen and public areas of the
space.
• Coordinate with building management company when needed.
SKILLS REQUIRED:
• Attention to detail.
• Excellent organization skills.
• Excellent team player with ability to coordinate activities with various departments.
• Desire to make continued improvements to existing processes.
• Excellent interpersonal skills.
• Proficiency with Microsoft Windows based computer systems.
• Proficiency with Microsoft Office products including Word, Excel, Outlook, and Teams.
• A desire to contribute and succeed.
EDUCATIONAL REQUIREMENTS:
Associates Degree
MINIMUM YEARS EXPERIENCE:
Entry Level

Project Coordinator

JOB SUMMARY:
The Project Coordinator is responsible for overseeing specific stages of a project and assists
Project Managers in ensuring the job runs efficiently by providing administrative support.
JOB DUTIES AND RESPONSIBILITIES:
• Assist Project Manager (PM)
• Enter and Schedule work orders received from PM
• Schedule deliveries and shipments if necessary
• Maintain job folders in Sharepoint and hold paperwork on current jobs as
required by the project managers; file all job paperwork.
• Update the Big Board in Sharepoint as required.
• Attend weekly Team Project Meetings
• Track tickets
• Enter PO’s into system for subcontractors and for non-stock supplies as directed
by the Sales Project Manager
• Ensure PO’s that are received are accounted for
• Verify receipt of PO materials in the warehouse and/or job site
• Coordinate return authorizations of materials; write up proper paperwork and
labels, schedule pickups.
• Request pricing, samples, lead times, check stock, and reserve goods with
suppliers when required
• Request certificates of insurance from Contract Administrators as required.
• Complete and submit Close Out Documents as required.
SKILLS REQUIRED:
• Attention to detail.
• Excellent organization skills.
• Excellent team player with ability to coordinate activities with various departments.
• Desire to make continued improvements to existing processes.
• Excellent interpersonal skills.
• Working knowledge of Microsoft Windows based computer systems
EDUCATIONAL REQUIREMENTS:
Associates Degree
MINIMUM YEARS EXPERIENCE:
Entry Level

Estimator

JOB SUMMARY:
The primary responsibility of the Estimator is to review bid documents and provide an accurate
quantitative take-off of the material and/or work required to complete a project based on
documents provided by the client.
JOB DUTIES AND RESPONSIBILITIES:
• Review all documentation, including spec book and identify project specific
requirements.
• Build measurements and identify details of plans by reviewing floor by floor and total
summary on Callidus Software.
• Prepare MERF
• Prepare Scope Plans including transition details, finish legend, and dimensions.
• Issue requests for information (RFI) when required.
• Ensure all RFI’s are clarified and checked.
• Seek clarification from the client for all questions.
• Check for specific project requirements including but not limited to: alternates, overtime,
deliveries, phasing, moisture mitigation.
• Check addendums / revisions as required. Re-measure and save accordingly.
• If there are no changes to revisions, advise the Account Executives and Sales teams
why there is no change.
• Label transitions of all phases of projects.
• Save the updated documents in the appropriate folder in Sharepoint and move the old
documents to the archives.
• Hand off Sharepoint folder to Sales Coordinator/Sales Project Manager/Account
Executive and update the status within the Bid Log.
• Label and print new plans for job site.
• Complete seam layouts as directed by Sales team
• Provide field measure services when requested.
SKILLS REQUIRED:
• Attention to detail.
• Knowledge and at least 3 years of working with Callidus or other estimating software is
ideal but not required.
• Excellent organizational and analytical skills.
• Ability to work under pressure while handling multiple tasks in a fast-paced environment.
• Excellent team player with ability to coordinate activities with various departments.
• Desire to make continued improvements to existing processes.
• Excellent communication skills.
• Ability to read and understand construction documents, including plans, specifications,
and contracts a plus.
• Working knowledge of Microsoft Windows based computer systems including MS Office
suite/
• A desire to contribute and succeed.
EDUCATIONAL REQUIREMENTS:
Associates Degree
MINIMUM YEARS EXPERIENCE:
Entry Level

Project Manager

JOB SUMMARY:
The primary responsibility of the Project Manager is to ensure that all projects, regardless of
size, are managed using established processes that provide effective installation with the given
parameters.
JOB DUTIES AND RESPONSIBILITIES:
• Provide labor estimates for opportunity Quotes.
• Review project requirements with the Account Executive and Sales Project Manager.
• Clearly understand the floor prep requirements for each project. Verify the need for
tickets.
• Review the MERF, Big Board, all plans, documents, waste calculations, bulletins,
submittals, and PO’s.
• Review attic stock requirements, if any, are required.
• Verify that transitions/edging have been reviewed by the Account Executive and ordered
by the Sales Project Manager.
• Communicate with all members involved in the project.
• Complete walk throughs of job sites before, during, and after project completion.
• Record walk throughs with photos. File photos in company file sharing system.
• Be on the job site at the time of start up.
• Create work orders for all project labor, materials, transitions, sundries, tools, and
deliveries 24-48 hours prior to date required on the job site.
• Request full size project plans from estimating.
• Ensure jobs are equipped with all necessary product to complete the task by verifying all
material, including transitions, edgings, and tools are ordered. Verify they have been
received in the warehouse, and are the correct color, size, and amount.
• Identify inaccuracies in installation.
• Work with Foreman to ensure tickets (if required) are emailed to the Labor Manager
within 24 hours of labor completion.
• Verify hours and type of work documented on each ticket are valid. Request additional
ticket information if necessary. Make requests within 5 business days of the date the
ticket was emailed to the Labor Manager.
• Maintain project ticket tracking spreadsheet.
• Communicate with AE and Sales Project Manager weekly for change order and/or Atrisk
change order processing needs.
• Pass reviewed ticket information weekly to Sales Project Manager for Change Order
processing.
• Manage the project from start to finish to ensure it remains profitable.
• Manage all paperwork related to jobsites.
• Manage the Big Board job site updates with the Sales Project Manager once the project
is Booked.
• Coordinate meetings with project team to share information on project.
• Attend weekly and/or monthly team meetings as required.
• Attend monthly accrual meetings.
• Work closely with Productivity and Quality Manager to ensure installation is performed to
company standards.
SKILLS REQUIRED:
• Attention to detail.
• Excellent organization skills.
• Excellent team player with ability to coordinate activities with various departments.
• Desire to make continued improvements to existing processes.
• Excellent interpersonal skills.
• Proficiency with Microsoft Windows based computer systems.
• Proficiency with Microsoft Office products including Word, Excel, Outlook, Teams.
• A desire to contribute and succeed.
EDUCATIONAL REQUIREMENTS:
Associates Degree
MINIMUM YEARS EXPERIENCE:
3 year previous sales coordination/sales project management experience, ideally in the
construction industry.

Sales Project Manager

JOB SUMMARY:
The Sales Project Manager primary responsibility is to provide sales support to the Account
Executive. His or her duties are centered around the entering of quotes and the coordination of
the job process once a job has been awarded to ensure that all the necessary actions occur as
needed.
JOB DUTIES AND RESPONSIBILITIES: New Bids / Addendums / Revisions
• Retrieve all documents from the electronic file system prepared by the estimator.
• Maintain all documents located within the electronic file system.
• Ensure that all hand-written notes and changes, where they exist, are scanned and
saved within the electronic file system.
• Verify all required information for pricing.
• Save all correspondence within the electronic file system.
• Obtain material and or labor pricing as directed by Account Executive.
• Create bid information in electronic quoting system.
• Submit quote to client with all appropriate documentation after review by Account
Executive.
• Attend scope review meetings under direction of the Sales Associate.
• Review updated documentation from estimator. Sales Project Manager must have a
clear understanding of all changes and record these in the quoting system.
JOB DUTIES AND RESPONSIBILITIES: Post Project Award – Booked
• Book job and all change orders in the quoting system.
• Update the Big Board and Sharepoint filing system.
• Prepare purchasing requisitions (pending PO’s) as needed. Forward material purchase
requisitions (pending PO’s) to Purchasing Department.
• Prepare and forward subcontracted labor purchase orders to subcontractor.
• Prepare sample submittals and send to client for approval.
• Prepare COI’s
• Prepare LEED information as required by the project.
• Prepare project close out manual.
• Request seaming diagrams from estimator as required and submit to client for approval.
• Maintain an active log of all live projects and completed tasks within the electronic file
system.
• Prepare electronic file system for Project Managers (field) with plans and cost sheets.
• Maintain up to date information required for accruals. Participate in monthly accrual
meetings.
• Prepare, follow up, and book pending, at risk, and accepted change orders.
• Maintain an accurate job file in the electronic system. Label, store and archive
appropriately at completion of project.
• Coordinate meetings with project team to share information on project.
• Attend weekly and/or monthly team meetings as required.
SKILLS REQUIRED:
• Attention to detail.
• Excellent organization skills.
• Excellent team player with ability to coordinate activities with various departments.
• Desire to make continued improvements to existing processes.
• Excellent interpersonal skills.
• Proficiency with Microsoft Windows based computer systems.
• Proficiency with Microsoft Office products including Word, Excel, Outlook, Teams.
• A desire to contribute and succeed.
EDUCATIONAL REQUIREMENTS:
Associates Degree
MINIMUM YEARS EXPERIENCE:
3 year previous sales coordination/sales project management experience, ideally in the
construction industry.

Operations Manager - Operations

JOB TITLE:                Operations Manager

REPORTS TO:           VP of Operations

DIRECT REPORTS:   Warehouse Manager, Trucking Manager, Labor Dispatcher, Project Coordinators, Installers (dotted line).

JOB SUMMARY:        The Operations Manager has overall responsibility for operations within the Addison warehouse. This position oversees and manages the allocation of field labor, trucking operations, warehouse operations, and facilities.  Field labor depends on trucking and trucking depends on warehouse operations.  Therefore, a focus of this position is to ensure that these groups work cooperatively as an effective team to ensure efficiency in the operation.

JOB DUTIES AND RESPONSIBILITIES:

• Ensure that policies and procedures developed by the company are followed by all reporting staff.

• Develop and maintain standards relating to the proper preparation of products for delivery and installation of our products.  These will include, but not be limited to:
• Processing and flow of paperwork related to picking, cutting, and shipping in the office and warehouse.
• Material handling and staging practices in the warehouse and trucks.
• Pre-cutting material in the warehouse.

• Contribute to executive policy and strategy. Attend Management Team Meetings as required

• Work with the Productivity & Quality Manager to ensure that installers are properly trained and certified.
• Maintain records of certifications and training for all installers.
• Work with the Labor Dispatcher to ensure that installers are scheduled appropriately.
• Work with the Trucking Dispatcher to ensure that personnel and equipment are used as effectively as possible.
• Monitor the effectiveness of scheduling of installers and trucking personnel and adjust as needed to improve efficiency.
• Organize and run annual installer meetings through cooperation with the Productivity & Quality manager.
• Review time sheets for all installers and other direct reports.  Approve or adjust time sheets as appropriate.
• Monitor warehouse operations to ensure that proper procedures are followed.
• Monitor warehouse organization and make necessary changes as required to accommodate changes in business needs.
• Plan and manage departmental activities in accordance with agreed budgets and timescales.

• Meet regularly with staff to ensure open lines of communication are maintained and that issues are dealt with efficiently and effectively.
• Communicate concerns and/or issues raised by staff to appropriate department head(s) to resolve issues and remove roadblocks.
• Develop and maintain proper maintenance procedures for facilities and physical plant
• Develop and execute capital improvements as directed and approved by ownership.

SKILLS REQUIRED

• Strong analytical skills and attention to detail.
• Ability to work under pressure while handling multiple tasks in a fast-paced environment.
• Excellent team player with ability to coordinate activities with various departments.
• Desire to make continued improvements to existing processes.
• Excellent communication skills.
• Excellent interpersonal skills.
• Working knowledge of Microsoft Windows based computer systems including MS Office suite and FileMaker.
• A desire to contribute and succeed.

Candidates may email their resume directly to JoinTheTeam@consofloors.com.

Productivity and Quality Manager - Operations

JOB TITLE:                Productivity and Quality Manager       

REPORTS TO:           VP of Operations

DIRECT REPORTS:   Project Managers, Foremen, Installers (direct line)

JOB SUMMARY:        The Productivity and Quality manager has overall responsibility for all field operations of the company.  This position oversees two areas which are vital to the overall success of Consolidated Flooring of Chicago.  The responsibilities for production and quality are joined under one manager to ensure consistency among production and quality policies.  This manager will develop suitable and relevant production and quality assurance policies, will communicate their existence, and ensure they are followed. The Productivity and Quality Manager would be responsible to work with both of our locations in Addison and Chicago.

JOB DUTIES AND RESPONSIBILITIES:

• Monitor the activities and performance of Project Managers to ensure that they are managing jobs properly and meeting or exceeding targeted margins.
• Attend select monthly accrual meetings.  The selection of the meetings will be set by senior management based on size/and or complexity of the project.
• Ensure that policies and procedures developed by the company are followed by all reporting staff.
• Establish and maintain quality management strategy and plans.
• Establish and maintain standards relating to the proper installation of our products.  These will include, but not be limited to:
• Floor preparation.
• Detail fitting in the field for all materials installed by the company.
• Production levels per installer.
• Customer satisfaction.
  • Establish, manage, and monitor standards, processes, communications, training, and systems to ensure:
  • A safe workplace without risk to health.
  • Adequate provision of first-aid and welfare facilities and support.
  • Suitable and current information and supervision concerning health and safety policies and practices is provided to all employees.
  • Prevention and precautions against, or adequate control of, exposure to hazardous substances, and danger from flammable, explosive, electrical, noise, and manual handling risks.

Resume’s can also be emailed directly to JoinTheTeam@consofloors.com